Category Archives: technology

ICO still monitoring the DfE

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The update issued by the Office of the Information Commissioner on their compulsory audit of the DfE passed me by when it appeared in October this year. https://ico.org.uk/about-the-ico/news-and-events/news-and-blogs/2020/10/statement-on-the-outcome-of-the-ico-s-compulsory-audit-of-the-department-for-education/ The executive summary of the original audit report had appeared in February 2020 and didn’t read like a ‘good news’ story for the Department.

It is good to know that the ICO is able to state in October that throughout the audit process the DfE engaged with the ICO and showed a willingness to learn from and address the issues identified and that the Department accepted all the audit recommendations and is making the necessary changes.

However, it appears that the ICO continues to monitor the DfE, reviewing improvements against pre agreed timescales and that the ICO warns that enforcement action will follow if progress falls behind the schedule.

The ICO carried out the compulsory audit following complaints received in 2019 regarding the National Pupil Database.

According to the Executive Summary in the Report, an Assessment Notice was issued to the Department for Education (DfE) on 19 December 2019. The audit field work was undertaken between 24 February and 4 March [sic]. The full report doesn’t seem to be available on the ICO website.

As with Ofsted inspections, key areas for improvement are identified for the DfE to consider and if necessary act upon. These included but were not limited to;

  • There is no formal proactive oversight of any function of information governance, including data protection, records management, risk management, data sharing and information security within the DfE which along with a lack of formal documentation means the DfE cannot demonstrate accountability to the GDPR. Although the Data Directorate have been assigned overall responsibility for compliance actual operational responsibility is fragmented throughout all groups, directorates, divisions and teams which implement policy services and projects involving personal data. Limited reporting lines, monitoring activity and reporting means there is no central oversight of data processing activities. As a result there are no controls in place to provide assurance that all personal data processing activities are carried out in line with legislative requirements.
  • Internal cultural barriers and attitudes are preventing the DfE from implementing an effective system of information governance, which properly considers the rights and freedoms of data subjects against their own requirements for processing personal data to ensure data is processed in line with the principles of the GDPR.
  • The Commercial department do not have appropriate controls in place to protect personal data being processed on behalf of the DfE by data processors. Which means there is no assurance that it is being processed in line with statutory requirements particularly where processing contracts are of low enough value to not be subject to formal procurement procedures. Processor and third party due diligence does not always consider whether appropriate organisational and security measures are in place to provide the DfE with assurance that personal data will be processed in line with statutory requirements.
  • There is an over reliance on using public task as the lawful basis for sharing which is not always appropriate and supported by identified legislation. Legitimate interest has also been used as a lawful basis in some applications however there is limited understanding of the requirements of legitimate interest and to assess the application and legalities of it prior to sharing taking place how it should be applied to ensure the use of this lawful basis is appropriate and considers the requirements set out in Article 6(1)(f) of the GDPR.

In all, 15 areas for improvement were listed in the report. This is both a comprehensive and very depressing list. No doubt since February, and despite the covid-19 concerns that have taken up the time of the Department, procedures have been tightened up. Perhaps this is behind the nature of some of the data requests regarding the monitoring of the pandemic in schools.

Unlike Ofsted, the ICO doesn’t award grades to its audits. Without sight of the whole report it would be invidious to offer a suggested grade of the ofsted type, but it clearly wasn’t a ‘clean bill of health’ for the DfE.

Suggestions on Savings ahead of the Spending Review

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How might the Chancellor save money on education? Apart that is from the possible pay freeze? Over the years this blog has explored a number of different possibilities for savings. Two obvious ones are in the teacher preparation market and the cost of advertising vacancies.

The DfE uses the Teacher Supply Model to identify how many places to fund for teacher preparation courses going forward. Each year, it seems to overfund the number of places in subjects such as history and physical education, so that there are always trainees looking for teaching posts at the end of the year. Should the modelling also take into account data about vacancies to match against that of the other inputs, such as pupil numbers and the proxies for vacancies currently used in the model? Possibly several millions could be saved in fees paid to universities.

The other saving championed regularly by this blog, albeit with a degree of self-interest, is the spending on recruitment advertising by schools. The DfE has made an attempt to reduce this expenditure, but it has been half-hearted at best, and lacking in understanding of how the market operates. In the spring I offered the DfE my help in making their site the ‘go to’ place for teachers seeking jobs, but was rebuffed. Fair enough, but it is worth reading my recent post of the £3 a vacancy cost for recruitment.

Supply teaching is another expensive cost to many schools, especially this year with teachers either self-isolating or off sick with covid-19. Could bringing this spending back ‘in house’ save money by removing the profit element from the cost? Worth a look given that perhaps there will be a million supply cover days this term across the country, if the estimate from one authority that I have seen is grossed up.

Procurement in general is a big area for savings, but like these other savings it challenges the assumption that market-based capitalism will regulate prices. That might be true if schools shopped around, but they don’t, and monopolistic suppliers, whether local or national, have few incentives to reduce prices and introduce new technological solutions that can cut costs for schools.

The whole area of leadership costs must be looked at. How many MAT CEOs do we need across the country? How much more does the system cost to manage than 20 years ago, and is any extra value for money as a result? May be the extra high paid jobs are an incentive for more teachers to stay in the system, rather than leave or better paid jobs elsewhere?

School need more funds, and it is worth reflecting what might happen if effective savings are not made quickly? Some small schools will close, some pupils where parents cannot afford to support the school will possibly receive a worse education than they would have do if funding had been better, and teaching will still not be a career of choice, except in a recession. Even then, it needs to be a global recession, as teachers can now find work anywhere around the world.

Sunak’s blunt axe

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The media is full of stories about a probable pay freeze for public sector workers, to be announced by the Chancellor next week in his Spending Review. The freeze might last for up to three years, and end in the run up to the next general election. Interestingly it is almost a century since the famous Geddes Axe was on public expenditure was announced in 1922. (cmd 1581) for anyone interested.

So what might be the consequences for schools of what I suppose we ought to call Sunak’s chainsaw to bring the technology up to date? Might there be winners and losers?

The consequences for teachers will depend upon the approach chosen, but the winners and losers may well be the same whatever method is used. It is worth saying that the government doesn’t employ many teachers, and since it made the pay scales advisory, rather than mandatory, it might be dependent upon the actions of individual schools and Trusts to achieve its goal. Local Authorities can sit on the side lines, as budgets are devolved to schools and it is Schools Forums that will have to wrestle with the consequences of any announcement on their local areas.

Let’s assume that it is the National Funding formula that is frozen at current levels for three years, without even an uplift for inflation. Unless the rules are changed, schools can decide how much of their budget to spend on salaries and whether to protect teachers over other employees? Schools in areas where there is still high employment might ask parents to increase their contributions to school funds to buy items to release cash for salary increases. Such a move won’t help the ‘levelling up’ agenda.

Who might win under a pay freeze? We might see the shortest upturn in teacher recruitment on record if maths and physics graduates identify better job prospects in the private sector once again. New entrants considering teaching or nursing, not an unusual choice for some school leavers, might opt for the latter profession if NHS workers are exempt from any pay freeze. So long as the down turn in the birth rate continues, a reduction in the supply of new primary sector teachers might be manageable. But only for a short period of time, and it will have consequences in a few years’ time on leadership appointments

Teachers that change jobs might be offered more pay, so firms involved in recruitment might benefit if teacher ‘churn’ increases as a way to gain a pay increase. As my previous blog post showed, there are ways to overcome such an outcome, but it will need more than just announcing a pay freeze.

Schools with rising rolls, and especially those with generous parents, will benefit, whereas those in areas of high unemployment and low incomes might see their best teachers enticed away to other schools or even overseas if the global economy improves on the back of successful vaccines.

Private schools, assuming they can recruit pupils, will also benefit as they won’t be forced to raise fees to pay their teachers more if state school teachers’ pay is frozen.

The ‘levelling up’ agenda might be the biggest casualty of a crude one-size fits all pay freeze. After all, it was only a few years ago, in 2014, that the Social Mobility Commission proposed a 25% pay increase for teachers working in schools in deprived areas, during a previous period of pay restraint.

Should the Chancellor work out how to include the ‘levelling up’ agenda in his announcement without totally removing schools’ autonomy over the budgets, I would be happy to reconsider my views.

BA fly last passenger 747

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Why is the news that BA has retired their remaining passenger fleet of Boeing’s iconic 747 ‘Jumbo’ jets worth a post on an education blog? Mainly because I have often used this plane as an example of technological change.

Children born in the era of the first powered flights made by aviation pioneers at the start of the last century retired from work at about the time when the 747 started flying. From canvas and wood planes held together by glue and cords to a passenger plane with two decks and a range unimaginable to those early pioneers, all in less than one lifetime.

Using this example has always prompted me to ask educationalists what changes succeeding generations will experience in their lifetimes. The generation born when the BBC was broadcasting the programme ‘The chips are down’, a TV documentary that brought the concept of semi-conductors to a mass audience and heralded the move of commuters from air-conditioned rooms into homes, and eventually our pockets as well, are now parents whose own children are often well advanced along their own path to adulthood. What changes will they experience in their lifetimes?

Today, there is a news story that the next generation of mobile devices we used to call phones will have inside them chips based upon 5nm technology. Nm refers to nanometres, each of which is one billionth of a metre. According to the BBC a nanometre is roughly the speed a human hair grows every second. https://www.bbc.co.uk/news/technology-54510363

Education has not been known for the speed of its changes. However, this year, the response to the pandemic has seen more change than perhaps at any time since slates were replaced by paper.

Hopefully, think tanks and politicians are now thinking about the future shape of education and the extent to which change will continue to be driven both by the decisions of individual schools and even teachers to the level of thinking about decision-making that needs to be taken at a national level in order to ensure all children can participate in the same education journey through schooling. Access to technology has become a real issue again for the education sector.

Technology ought also to help everyone work to make a planet that continues to be habitable. If it doesn’t, then the future for those being educated today may be very different.

The 747 was a noisy, dirty and expensive plane to fly. Those issues weren’t a concern when it was designed. Today, they are very much an issue.

Let me finish by asking how much greener is your school than it was a generation ago?

Not the party we expected

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Follow this link to an article I have written for the Church Times on schools and the pandemic. It was written in early September.

https://www.churchtimes.co.uk/articles/2020/25-september/features/features/education-150-years-of-state-schools-not-the-party-we-expected

Poverty is not destiny – OECD PISA Report

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OECD published the latest of its PISA studies today. This is a long and complex report and I am grateful to those that have already pointed the way to some of the key points. Generally, the data is for the United Kingdom and not just England.

As in previous studies, the urban regions of China entered plus some other Asian economies provide outstanding outcomes among fifteen years olds taking the survey tests, especially in maths and reading. The report can be found at: http://www.oecd.org/pisa/publications/pisa-2018-results.htm

What follows are some of the comments that caught my eye at a first glance. The most significant challenge, especially in the light of the Prime Minister’s comments on parity of esteem is whether selective secondary education is good for the economy? Such schools are certainly good for those that attend them. But, for the nation as a whole?

The OECD believes that “it remains necessary for many countries to promote equity with much greater urgency.” While students from well-off families will often find a path to success in life, those from disadvantaged families have generally only one single chance in life, and that is “a great teacher and a good school. If they miss that boat, subsequent education opportunities will tend to reinforce, rather than mitigate, initial differences in learning outcomes.

One in ten disadvantaged students was able to score in the top quarter of reading performance in their country/economy, indicating that poverty is not destiny. The data also show that the world is no longer divided between rich and well educated nations and poor and badly educated ones. The level of economic development explains just 28% of the variation in learning outcomes across countries if a linear relationship is assumed between the two.

In over half of the PISA participating countries and economies, principals of disadvantaged schools were significantly more likely than those of advantaged schools to report that their school’s capacity to provide instruction is hindered by either a lack of or inadequacy of educational material; and in 31 countries and economies, principals of disadvantaged schools were more likely than those of advantaged ones to report that a lack of teaching staff hinders instruction. In these systems, students face a double disadvantage: one that comes from their home background and another that is created by the school system. The report concludes: “There can be numerous reasons why some students perform better than others, but those performance differences should never be related to the social background of students and schools.”

Many students, especially disadvantaged students, hold lower ambitions than would be expected given their academic achievement. In the United Kingdom, about one in three high-achieving disadvantaged students – but fewer than one in ten high-achieving advantaged students – do not expect to complete tertiary education.

Some 81% of students in the United Kingdom (OECD average: 74%) agreed or strongly agreed that their teacher shows enjoyment in teaching. In most countries and economies, including in the United Kingdom, students scored higher in reading when they perceived their teacher as more enthusiastic, especially when students said their teachers are interested in the subject.

The OECD findings also reveal how the foundations for education success are laid early. Students who had attended pre-primary education for longer scored better in PISA than students who had not attended pre-primary education. Between 2015 and 2018, the share of 15-year-old students who had attended pre-primary school for three years increased in 28 countries. Despite this advantage, in 68 out of 78 education systems with comparable data, students who had not attended pre-primary education were much more likely to be socio-economically disadvantaged and enrolled in more disadvantaged schools at the age of 15. This highlights how access to pre-primary education often reinforces educational disparities

Sprinkler systems needed in school buildings

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On the 15th April 2019 this blog carried a post headed ‘Install Sprinkler Systems’. This followed a call to ensure all new schools had sprinkler system built into them during construction.

Zurich Insurance, a major insurer for local government risks has now come out in support of this suggestion in a new report. A review of their view can be found in this link to pbctoday https://www.pbctoday.co.uk/news/health-safety-news/fire-risk-in-schools/81974/

I fully support the recommendation that all schools should be built with sprinkler systems for the reasons cited in my blog post of April 2019.

Zurich found that the average school posed a fire risk 1.7 times greater than non-residential buildings. When compared to 2.9 million non-household properties, school buildings were also three times more likely to fall into the ‘high’ fire risk category (58% vs 20%).

According to Zurich’s research, in the last three years malfunctioning appliances or equipment, faulty electrics, arson and kitchen blazes are among the leading causes of school fires. Larger fires in schools cost on average £2.8m to repair and in some cases over £20m. Bigger and older schools, including those with a canteen, and secondary schools – which have more complex and dangerous equipment – were identified as particularly at risk.

Of particular concern was the fact that there was a correlation between poor Ofsted ratings and greater risk of fire was also identified in the analysis. If buildings can influence learning, then this is a factor that needs to be taken into account in relation to any school-rebuilding programme. Poor learning conditions don’t motivate pupils to learn.

Zurich echo what I said in 2019, by concluding that:

“Burnt out schools and classrooms cause major disruption to children’s education, with repairs leading to months or even years of upheaval. They also result in the loss of spaces which local communities rely on out of school hours.

As well as protecting pupils, sprinklers drastically reduce the extent of damage when there is a blaze, often confining the fire to a single room. This gets children back into schools and classrooms quicker as well as saving taxpayers’ money.”

The case for installing sprinklers seems overwhelming, and I hope that the government will review the present building guidance and rules and reinstate a mandatory requirement for sprinkler systems in all new schools being built from now onwards. Retrofitting existing schools would be much more expensive, but could still be justified in reducing the consequences of a fire in a school on children’s education.  

Teacher Recruitment: How much should it cost to advertise a vacancy?

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As someone that chairs a private limited company operating in the field of teacher recruitment, I always read the annual accounts published by the owners of the TES Group with interest. The latest, just released, provide details for the year up to the 31st August 2019, so aren’t all that recent. Normally, the annual accounts for the previous year appear on the Companies House website sometime in the following May. However, the accounts for the year up to the 31st August 2019 have only recently appeared.

The Group now files its overall Group accounts under the name of Tes Topco, for anyone interested in reading what has happened since the group was sold by one American Group to another.

I can sympathise with the directors. The bottom line for 2018-19 was a loss across the business, after everything, including finance costs, were taken into account, of some £67,000,000. That’s a chunky loss on revenue of less than £100 million, and was generated well before covid-19 affected the teacher recruitment market.

The ‘Attract’ part of the business – basically the on-line recruitment part of the Group, and once the jewel in the crown – registered a decline in turnover compared with the previous year, to around some £61,000,000. It isn’t possible to work out how much of this revenue came from schools in England, how much from schools elsewhere in the United Kingdom and how much for overseas.

However, let’s say schools in England paid upwards of £40,000,000 for what they could obtain for free from either TeachVac or the DfE vacancy website. Interestingly, as far as the TES was concerned, point of sale advertising revenue continued to decline in favour of subscriptions by schools.

This part of the business is supported by the large pool of teachers visiting the site to hunt for a job. Now that teachers are not a scare commodity, will schools want to renew their subscriptions? What happens if jobseekers divert in large numbers to either the DfE site or TeachVac? Is they do, why would schools continue to use the services of the TES job board?

An interesting question is whether the loss per teacher incurred by Tes Topco is anywhere near the level incurred by TeachVac? At present, TeachVac costs less than £3 per vacancy advertised to operate. You can do the maths for the Tes on say £40 million in revenue and possibly, being generous, 70,000 vacancies advertised by schools in England in 2018-19.

Looking forward to the effects of covid-19 on schools, the accompanying report estimates a loss on the vacancy and supply teacher part of the business of some £8 million. This assumes, as at present is the case that schools return for the autumn term, and there is no more lockdown across the board. The latest announcements for the autumn about what might happen do try to protect schools, but I am not sure that these measures will encourage schools to enter the teacher recruitment market unless absolutely necessary.

If TeachVac costs £3 per vacancy, and the DfE can spend anything it likes to keep its vacancy site alive, what future is there for an expensive paid site in England, regardless of whether schools pay for each vacancy advertised or take out a subscription?

I wonder if there is now more value now in the other parts of Tes Topco’s business than in the ‘attract’ part, even though it still dominates the revenue stream for the business.

School websites: some thoughts

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This summer I have been looking at more than a thousand primary school websites. This is because each year, TeachVac www.teachvac tries to look at all the sites where we find our teaching posts. Although most of the work is carried out by the dedicated staff team located on the Isle of Wight, I like to do my share as Chair of the company.

Incidentally, if you aren’t using TeachVac as your search vehicle for teaching posts, why not? So far in 2020 we have identified over 43,000 vacancies and last year the annual total was over 60,000. We are the most comprehensive job board for teachers in England that is free to both teachers and schools.

Looking at lots of websites can be very boring to do. However, it can also be very revealing.

As a community of educations, we are deeply concerned about children and meeting their needs for learning. Do we forget that adults may also have challenges? Certainly, looking at lots of websites, I do wonder. Not many carry WCAG or other notification that the site has been matched against guidelines for those parents or other adults that might use the site and have various challenges.

A percentage of the population is colour-blind. Do school web sites take this fact into account? How about background colours and those with adult dyslexia?

Then there is the issue of which ‘browsers’ the web site uses, and if tailored to work best on one type, does it make that clear to first time visitors?  

I am intrigued to see that teaching posts can be found under any of the following list of tabs: vacancies; employment opportunities; working for us; jobs: there may be others as well.

Jobs can be mixed up with others from the Academy Trust or hidden so well that you must assume that the schools doesn’t want anyone to find them. As to leaving jobs on sites well beyond closing dates, that’s all too common and frustrating for job searchers.

Few sites offer translation options even where the school acknowledges that pupils speak a variety of languages.

Of course, none of this is true for your web site, but if you want a checkout, do please make contact with the TeachVac team via ww.teachvac.co.uk

Happy Birthday

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Today is the 150th birthday of the 1870 Education Act. This was the Act of Parliament that established State Schools in England for the first time. There had been funding for schools before this date, but 1870 marked the start of a State education system.

However, there was no requirement in the Act to send children to school, and there still isn’t. Parents must educate their offspring, but it is up to them how to do it. If they make no provision, then the state school system is the default catch-all option: parents cannot simply ignore the issue of education once a child reaches statutory school age.

It is perhaps symbolic that the Prime Minister has chosen today, probalby unknowingly, .to talk of the new term and a ‘moral duty’ to get all children back to school.

As I said in an earlier post, I worry not for the children, but for those they come into contact with both at home and at school. High risk teachers should be deployed working with high risk and self-isolating children that cannot attend school by using the developing technology to offer appropriate learning strategies available to all.

Much also needs to be achieved with those that have fallen behind over the past five months so that they can catch-up without just facing a diet of just English and mathematics.

Cash strapped local authorities need to consider retaining uniform grants for those pupils attending schools requiring special clothes whose parents are unable to afford the cost of this specialist clothing. Schools should also make uniform optional, and not mandatory, in the present climate, and certainly not use it as a means of discrimination against certain pupils.

The government must also not forget further education and apprenticeships. Those with long memories will recall the TVEI scheme of the 1980s. Perhaps it is time to create a 20th century version, so that no young person leaves education without some offer of continued education or employment.

Local authorities should investigate how much cash they have taken from maintained primary schools through the Apprenticeship Levy that is currently sitting in bank accounts and set up task forces to ensure it can reduce youth unemployment locally. There is no point in giving the cash back to government. The same is true for the MATs.

MATs, diocese and local authorities should also review the level of school balances. Now is the time to spend them and not to leave them in the bank doing nothing. It is just a rainy day, but a monsoon of unimaginable proportions. If head teacher need convincing, then offer suggestions for how the cash can be spent.

Finally, I have suggested before that the class of 2020 that graduated as teachers all be offered work in view of the steep decline in vacancies that has led to many not being employed for September.

Let us celebrate this special day in the history of education in England by working to provide the children of today with the best possible education in these unprecedented times.