How PTRs have changed over time

Forty years ago, I wrote an article about variations in local authority provision for education that appeared in the Oxford Review of Education (Volume 8, No2). Part of the discussion in the article centred around the range of pupil teacher ratios within schools after local government reorganisation outside London in 1974 had completed the changes to the local government landscape started in London a decade before.

Of course, our school system was very different in 1974. Most authorities were still transiting from a two tier selective system to a fully comprehensive system; most based their new systems upon the traditional two tiers, but some used one of the variations of first, middle and upper schools that constituted the three tier system.

Local authorities had the freedom in the 1970s to decide how much of their funding to spend upon schooling, and although there were national guidelines on spending on resources and staffing, they were not mandatory. However, teachers’ pay, then as now the largest item of a school’s expenditure, was centrally controlled, as was the ratio of promoted posts to classroom teachers. The differential between the highest paid teacher and a classroom teacher was much narrower than it is today, especially in the secondary sector.

On the staffing side, there were few support staff, and hardly any classroom assistants working in schools forty years ago, so one class one teacher was very much the model across the board, with classroom teachers in the primary sector, and comprehensive schools following the model of the selective sector with subject specialists replacing classroom teachers that had been commonplace in some secondary modern schools.

Pupil Teacher Ratios (PTRs) can be calculated in the same way today as they were in 1974. Helpfully, the DfE published the results for all state-funded schools in England, by local authority, based upon the data collected in the November Staffing Census. The latest data, published in June 2022, was from the November 2021 census, so now some 14 months old.

What is interesting, despite the changes in local government boundaries is to compare the range of 1974 PTRs in the secondary sector with those from the 2021 census.

Best PTRWorst PTRdifference
197415.719.74
198013.618.65
202113.618.44.8
Source Howson 1980 and DfE 2022
Source Howson 1980 and DfE 2022

 Compared with 1974, the difference between the best and worst local authority areas was greater in 2021 than in 1974, and similar to the difference in 1980 when the article was being prepared. What is noticeable is that both the best and the worst levels improved between 1974 and 1980, but are now, forty years later, still very similar to where they were in 1980. This despite academies, unitary authorities and the devolution of budgets to individual schools.

Even more interesting is the position of London schools. In 1980, London boroughs occupied eight of the top ten places for ‘staffing’, using data from the Chartered Institute of Public Finance and Accountancy data. In the 2021 census, four outer London boroughs have dropped down the ranking, as has Newcastle, to be replaced by northern towns and cities. However, London, now with individual boroughs rather than the combined Inner London Education Authority still takes a disproportionate number of the places in the authorities with the most favourable PTRs.

Since 2010/11, all but two local authorities with data for the whole period have seen a deterioration in the secondary PTR for their area. Slough and Southend on Sea, both authorities with selective school systems, have seen the biggest worsening in secondary PTRs over the period of Tory government.

With the pressure on funding, it is interesting to speculate what the outcome of the 2022 census will be when published this June. Could we witness some of the worst secondary PTRs in half a century?

When are deficits called reserves?

Local authorities are currently starting to put together their budgets for 2023/24. Upper Tier Authorities with responsibility for the High Needs block of the Direct School Gant that deals with expenditure on pupils with special needs will be looking at a year-end overspend in many cases that will need to be added to the amount already sitting off-balance sheet in a temporary solution to the problem of how to pay for this expenditure. The money has been spent by the local authority, but not paid for by central government, so it sits awkwardly in an account waiting for a solution.

At some point, if the DfE or The Treasury deems that the local authority should no longer carry the deficit, but fund it from reserves, this would be a major headache for, I suspect, many local authorities, regardless of their political control. In the present financial climate, the solution is more challenging than it might have been a year ago. As a result, I expect the government to ‘kick the can’ further down the road extending the current arrangement until March 2024, and leaving local authorities with even bigger numbers to worry about.

How might the issue be solved? Before devolved budgets came into being for schools in the 1990s, authorities might just have top sliced their education budget. I cannot see Schools Forum, the body that discusses education funding at a local authority level, agreeing to such a move these days, although the DfE could no doubt mandate it somehow.

An alternative would be to use the precept method, as has been used for social care funding, by allowing local authorities to increase Council Tax by an amount to cover the deficit they have incurred that is not on their balance sheet, but in ‘reserves’. This passes the problem to local taxpayers, despite schooling now being a centrally financed activity.

The government at Westminster could just pay off the figure authorities have in their reserves, either in one lump sum or more likely over a period of several years. But, with their demands for cuts in public expenditure to finance tax cuts, this seems an unlikely option.

Increasing pupil numbers, better healthcare and the acceptance of new medical conditions was always going to put increased demand upon a school system and its funding for pupils with special needs, and especially one that both had not always planned for the changes and was required to do more after the switch to EHCPs from Statements of Need following the 2014 Education Act. A good example of worthy legislation that doesn’t seem to have been fully costed as to its on-gong effects.

Meanwhile, parents probably see declines in service locally, as officers struggle to keep the costs of running the service within bounds. These parents often carry a heavy burden caring for their offspring and fighting a local government system is not something they want to do, but sometimes are forced to undertake. There must be a solution that puts the needs of these young people first.

TeachVac’s intelligence reports

TeachVac has created a new suite of reports on the labour market for teachers. These report on the current state of play in the market for specific areas. However, reports by subjects and phase across wider areas are also available on request to those interested in specific curriculum areas. http://www.teachvac.co.uk

The basic report tracks the vacancies for teachers from classroom to the head’s study across schools in a given area and reports the finding by subjects or the primary phase in three categories:

The reports can be tailored to cover any grouping of schools, although local authorities and dioceses are the most common formats. However, MATs and parliamentary constituency-based report are also possible, along with reports for schools in either Opportunity Areas or the new Education Investment Zones or whatever they are called today.

Academies

Maintained schools

 Private Schools

Reports are produced up to the end of the month, with current report for 2022 covering the period from January to the end of May 2022.

The reports are currently useful for those considering the shape of teacher preparation provision in the future by demonstrating the actual need for teachers in specific parts of the country across both the State and private school markets. The DFE’s own evidence doesn’t take into account the private sector demand for teachers and misses out on some school in the TeachVac pool.

TeachVac’s reports can also be useful for those concerned with professional development by identifying middle and senior leader vacancies where the new postholder may need some professional development.

The basic reports on an individual or group of local authorities costs £250 per primary or secondary sector for a 12-month subscription.  Prices for other grouping or for multiple groupings are negotiable depending upon the amount of work required.

Sample reports are available on request from either John Howson at dataforeducation@gmail.com or enquiriies@oxteachserv.com

Reports can be generated for data up to the end of the previous month in a matter of days once an order has been placed.

What is the role of a school in its community?

For everyone interested in either the role of a middle tier in our school system in England or in how pupil place planning and support for vulnerable children is handled in the current shambles around the arrangements for schools in England, this is an important report to read. Local authority provision for school places and support for vulnerable children – GOV.UK (www.gov.uk) The recent White Paper on Education was the second one to pledge to change in-year Admissions and this Report indicates why Ministers should act swiftly to make the necessary changes to the current system.

At the heart of the debate about the middle tier is the role of local authorities and the role of academies and the Trusts that run them. The following two quotes from the report sum up current situation nicely in relation to these important issues for the management of our schooling system:

‘Nevertheless, our research also suggested that there are two ways in which academisation can affect local education systems. First, because there are different processes for making decisions and resolving disputes about place-planning and placements of vulnerable pupils for academies and maintained schools, where an “isolationist” school is an academy, it can be more difficult, complex, and time-consuming to resolve issues. Second, while not generalising, school, trust and LA leaders and parents/carers reported that, among the minority of schools that took an “isolationist” approach, these were more likely to be schools that were part of larger regional or national academy trusts.’

‘Furthermore, there was broad agreement among school, trust and LA leaders and parents/carers that LAs were uniquely placed to play this role [place planning]. (In relation to place-planning, a minority of trust leaders and national stakeholders argued that the RSC should be wholly or partially responsible for delivering place-planning.) Whichever way roles and responsibilities are configured, there was consensus about the need for clarity, alignment of responsibilities and decision-making authority, for reciprocal expectations of schools, trusts and LAs around participating in local partnership-based approaches to place-planning and support for vulnerable pupils, and a renewed, more collaborative relationship between local and central government.’

The situation is summed up by a quote from a local authority officer:

‘Nobody wants to roll back the clock. But if we have MATs not working for the best interests of young people in the community, we don’t have any direct levers. We would have to go through the RSC, and not sure they have many levers. A lot of accountability sits with the LA, but the responsibility of delivery sits with schools. Doesn’t feel appropriate. We need some accountabilities placed on academy trusts and schools to deliver expectations [for vulnerable children].’ (LA officer page 106)

We need a system that works for the children seeking an education, and not primarily for those that provide that schooling. This is especially true for our most vulnerable young people and I hope that Ministers will spend time over easter reading this report and then acting upon its findings. State schooling is a public service and must be managed as such.

33,000 in three months

How are we to interpret the record number of teacher vacancies logged during the first three months of 2022 by TeachVac?

Subject20202022Percentage +/- (The nearest whole %)
Design & Technology1089164351%
Leadership2278335347%
Business701101845%
Computing828119144%
Primary5059714041%
RE61583536%
Music49864830%
Total259393358029%
Geography816104628%
Creative Arts33442327%
History58974827%
PE72790625%
Languages1397173724%
Science3427395615%
Art49355212%
English2427268110%
Mathematics311533287%
Source www.teachvac.co.uk

There is little point comparing 2022 with 2021, as the covid pandemic resulted in very little activity in the teacher job market during the first three months of 2021.

So, how to explain this year’s surge in vacancies, and what might be the consequences?

Is the surge down to schools catching up vacancies not advertised last year; is it – at least in the secondary sector – down to increased pupil numbers; might private schools be recruiting more pupils from overseas and, hence need more teachers; could TeachVac be better are recording or even over-recording vacancies than in the past? I asked the team to check on the last point, and since most of them have been entering vacancies for several years, and we haven’t changed their way of working, it seems unlikely as a reason for the large increase in vacancies.  

On the other side of the equation, could the increase in recorded vacancies be down to more teachers quitting schools in England, either to take up tutoring; to teach overseas or to either reduce their hours or even retire completely? Since we don’t have exit interviews, we will have to wait for the DfE to match teacher identify numbers for those moving within the state system and retiring with a pension and then conjecture what has happened to the remainder of leavers?

As to the consequences, regular readers of this blog will know what will come next because various posts since the ITT Census appeared in December have already been discussing the nature of the recruitment round for September 2022 and January 2023.

The table earlier in this post shows English and mathematics with relatively low increases. Perhaps schools feel that with the change in Ministerial team last autumn the focus on the EBacc subjects might have reduced. If so, might the White Paper provisions see an increase in vacancies in these subjects after Easter?

The increase in leadership vacancies needs further investigation in order to see which sector, and which of the leadership posts; head, deputy or assistant head are most affected by the increase or whether it is a general increase.

Design and technology, business, and to some extent computing are subjects that the government has under-played in its various attempts to increase interest in teaching as a career. Schools still want teachers in these subjects, and the government must help them fill the vacancies.

With many subjects not even meeting the DfE’s indicative target for the need for teachers on teacher preparation routes in 2022, the remainder of the recruitment round may well be a real challenge for many schools.

There is one other possibility, and that is the notion of schools bringing forward recruitment this year, so the peak will have been in March rather than in late April, as has been the normal practice in past years. If so, April will be a lean month for those that put off job hunting until then, unless schools have been unable to fill some of the 33,000 vacancies, and there is a string of re-advertisements this month and next.

TeachVac has a number of different reports to allow schools, local authorities, recruitment agencies and anyone else interested in trends in the labour market in real-time to track the behaviour of the market in anything for real-time to monthly. Email the staff using enquiries@oxteachserv.com for details.

White flag or shifting the blame

There is a saying that one should beware of unexpected guests. For reasons obvious to those that know the saying, it is clear why I prefer to compare it with the other saying of ‘not looking a gift horse in the mouth’ – should that be looking an electric car in the battery these days – but without using the actual expression. No matter, what does matter is whether or not local authorities will be able to form and run Multi Academy Trusts/Committees?

Ever since Mr Gove raced the 2010 Academies Act through parliament in the period before the summer break that year, and less than three months after the 2010 General Election, the Conservatives have wanted all schools to become academies. At that time, local authorities were beyond the pale, and a model with no local democratic involvement, similar to that of the NHS, seemed on the cards for education. Peter Downes a former Cambridgeshire Lib Dem councillor and long time secondary head led the Lib Dem charge at their 2010 September Conference, an event where delegates made their support for local democratic involvement in education very clear to Nick Clegg and David Laws.

Over the ensuing decade, most secondary schools have either opted or been forced to become an academy. All new schools are required to become an academy. However, except in a few parts of the country, academisation of the primary sector schools has been slow and patchy. Many primary schools only became academies are a visit from ofsted resulted in compulsory academisation.

The picture that has emerged around the county is of an expensive mess that could make the reputation of a Secretary of State if change is handled properly with a view to the longer-term effectiveness of the school sector.

There are now noises in the press suggesting that the next White Paper from the DfE might allow local authorities to establish and run Multi Academy Trusts or Committees or some new structure such as a Multi Academy Board might be created. Such a suggestion would effectively be a change of direction on the part of central government. Is it either a white flag or preparing the ground to shift the blame for a period of challenge that will face the primary sector where most maintained schools are still to be found?

There is a third possibility. This is that civil servants have been so impressed by how some local authorities have handled the covid crisis that they now recognise their value as part of the middle tier, especially in handling the large number of small primary schools spread across rural England. Certainly, the work by the local authority team in Oxfordshire, where I am a county councillor, has resulted in an email from a headteacher of a private school expressing thanks for the work of local authority staff. Not something you receive every day.

Allowing or even forcing local authorities to take all schools not already academies into a LAB or Local Academy Board would allow the government to tell the public that all schools were now academies. It would allow local authorities to feel that they might be back in the game of education politics and it would allow for more coherent planning for the primary sector less hampered by the legislation on closing rural schools. This may be important should the National Funding Formula create the need to rationalise the school estate.

Take Care Seriously

Anne Longfield, the former Children’s Commissioner has published an important report on children in the care of local authorities entitled ‘Out of Harm’s Way. https://thecommissiononyounglives.co.uk/wp-content/uploads/2021/12/OUT-OF-HARMS-WAY-CYL-DEC-29-2021-.pdf?utm_source=HOC+Library+-+Current+awareness+bulletins&utm_campaign=834a4dd143-Current_Awareness_Social_Policy_E_29-12-2021&utm_medium=email&utm_term=0_f325cdbfdc-834a4dd143-103730653&mc_cid=834a4dd143&mc_eid=ae5482b5b9 the report by the Commission on Young Lives should be essential reading for all Councillors, Teachers, Social Workers and Emergency Service personnel, and members of police forces across the country.

The report starts with the case of Jacob, a teenager failed by authorities and who eventually took his own life. I wrong a blog about his case when the Serious Case Review was published back in January Time for Jacob’s Law | John Howson (wordpress.com) But Jacob sadly isn’t the only child let down by a system that is overloaded and under-funded. Not only are children in the care of local authorities suffering but, as seen recently in the outcome of court cases, young children below school age are dying at the hands of those supposed to love and care for them.

But for Jacob and for many children in care one of the key issues is the support they receive from the education system. The pioneering work by the TES more than a decade ago that helped with the creation of virtual schools to oversee the education of children in care on behalf of the ‘corporate parents/guardians’ must not be undermined by an education system that is still too geared to satisfying the needs of able middle-class parents who can make full use of a market-based schooling system.

In my post in January, I called for a Jacob’s law to ensure no child was left without a school place following a move either in care or for any other reason during the school year. Since then, I have heard of too many examples of children, often with complex educational needs, where a family move has meant the child has been denied a school place for far too long. We can debate home schooling when at the behest of the parents, but ‘no schooling’ because of the failure of some part of the state, whether a local authority, a diocese or an Academy Trust, is just not acceptable.

I hope that many Councillors and activists will read this report from The Commission on Young Lives and take action ahead of local authority budgets being set in February to ensure everything possible is done to improve the lot of these young people.

Some children do need to be moved away from their ‘home’ area for safety reasons, but these moves should be exceptional and not routine. No child of secondary age should be moved from a comprehensive system to a selective system where they have no access to selective schools regardless of their perceived ability levels.

We must care for the most vulnerable of our young people in a fit and proper manner and not as an afterthought.

Prudent measure or wasted opportunity?

The DfE has recently published details of the revenue balances held by academies and Trusts. Academy trust revenue reserves 2019 to 2020 – GOV.UK (www.gov.uk) Unlike maintained schools that follow the local government financial year, the academies financial year follows a September to August pattern, broadly in line with the annual cycle of school life. The different financial years would make comparisons between the two sectors difficult, but doesn’t prevent comment and analysis about the state of finances in either sector.

The DfE document contains this useful summary

Summary

At the end of the academic year 2019/20

• 95.9% of trusts had a cumulative surplus or a zero balance.

• 4.1% of trusts had a cumulative deficit.

• The average revenue reserve across all academy trusts was £1.15 million.

• The average surplus balance, of trusts with a surplus, was £1.22 million.

• The average deficit balance, of trusts with a deficit, was £376,000.

• The total cumulative surplus across all academy trusts was £3.17 billion.

• The total cumulative deficit across all academy trusts was £42.1 million.

• The total net financial position of all academy trusts was a cumulative surplus of £3.13 billion.

Trusts average reserves – In 2019/20 average revenue reserves across academy trusts were £1.15 million, compared to £0.96 million in 2018/19, an increase of 20%.

In 2019/20 the average surplus balance was £1.22 million, compared to £1.05 million in 2018/19, an increase of 16%.

The average deficit balance in 2019/20 was at £376,000, compared to £381,000 in 2018/19, a decrease of 1.3%.

Trusts average reserves as a percentage of income – average academy trust reserves as a percentage of a trust’s income stood at 11.4% in 2019/20, compared to 10.8% in 2018/19.

This last fact will no doubt raise some eyebrows, as putting more than one pound in every ten received into reserves doesn’t suggest a system in the financial crisis that is the regular message from the frontline in education. Of course, putting cash aside to pay auditors bills and other future expenditure is a prudent idea. However, saving across a Trust for a specific project benefiting only one school is somewhat against the spirit of budgets being devolved to schools, and one of the criticism that used to be levelled at local authorities when they were responsible for schools.

Removing local democratic accountability for schooling should not have allowed unelected bodies to either build up large reserves or to favour certain schools over others. I have always maintained that the concept of revenue funding is to provide the funds to educate the pupils of today and not to save for the future education of others. Perhaps it is time that the National Audit Office had another look at the nature and purpose of these reserves held by academies and the Trusts to which they belong?

Fewer pupils creates problems

The DfE has released its annual update to pupil projections. This is of immediate interest both to ITT providers and those responsible for planning school finances going forward into the medium term. The publication and associated tables can be accessed at: https://www.gov.uk/government/statistics/national-pupil-projections-july-2021

Actual (2020) and projected pupil numbers by school type, England
  2020202120222023202420252026
State-funded nursery & primary schools4,6474,6354,5974,5314,4544,3954,345
 year on year change -12-38-66-77-59-50
State-funded secondary schools3,0033,0723,1333,1933,2313,2283,216
 year on year change 69616038-3-12
State-funded special schools113117119120121120119
 year on year change 4211-1-1
Alternative provision settings15161717181818
 year on year change 110100
Total state-funded schools7,7787,8397,8657,8627,8247,7617,699
 year on year change 6126-3-38-63-62
Projections on pupil numbers

The DfE make the following important point about the numbers:

This year only a simple update to the 2020 model has been created with the addition of newly available 2019 national population estimates and births from the Office for National Statistics (ONS).

The reasons for this are:

  • There are no new ONS national projections giving new estimates of the future overall population
  • The 2021 school census data shows notable decreases in enrolment in nursery and primary schools and alternative provision compared to previous years. These are expected to be temporary, as a result of the pandemic, rather than long-term changes. However, using this data results in decreases across future years which are not considered to be realistic estimates of the pupil population over the next ten years.

The new 2019 ONS data provides additional information on factors such as whether birth figures have continued the drop seen since late 2016. Therefore feeding this data into the existing model provides a useful update on expected future pupil numbers. 

The various views on whether or not the fall is temporary must be of great importance. A loss of 300,000 primary school pupils in six years with the current funding formula for schools in place will have significant implications.

For those preparing primary schools teachers for entry into teaching the implications could come as soon as this autumn if entry targets for 2022 announced by the DfE using the Teacher Supply Model take account of the start of the reduction in pupil numbers.

For the secondary sector, there are probably a couple more years at present levels for teacher preparation courses before reductions in popular and fully subscribed subjects along with recruitment controls come into force once again.

Of course, with the DfE controlling the application process it will be interesting to see how the different parts of the DfE interact with each other, especially in view of the recent ITT Market Review.

The years of relative planet are going to be followed by some years of belt tightening across the education sector. The announcement on pay may not be unrelated to these figures on pupil numbers.

Pupil Teacher Ratios (PTRs): An update

The publication last week by the DfE of the school census discussed in the previous post on this blog means that a time series analysis of changes in PTRs can be undertaken using the DfE’s new ‘construct your own table’ tool.

PTRs are useful as a guide because they can provide evidence of changes in the trends of school funding, especially when most of that funding comes from pupil numbers. The measure is not perfect. Older teachers cost more than younger one, so schools where staff stay put after being employed at NQTs cost schools more each year until they reach the top of their scale. This extra cost isn’t recognised in the funding formula.

When schools are gaining pupils, you might expect PTRs to improve, and when rolls start falling then PTRs might worsen, although there is likely to be a time lag to that effect as schools come to terms with lower numbers of pupils going forward. After all, no school likes to make staff redundant.

Incidentally, the fall in the birth rate and the exodus of overseas citizens will mean some tough decisions on ITT numbers may need to be made, possibly as early as this autumn for 2022 entry.

An analysis of changes in PTRs between 2016/17 and 2020/21 for the secondary sector shows only seven authorities, including the Isles of Scilly, where PTRs improved. In 13 local authorities the secondary PTR for schools across the Authority worsened by at least two pupils per teacher, with Slough unitary authority and the City of Nottingham having the largest changes in PTRS for the worse in the secondary sector. Most local authorities witnessed overall secondary PTRS deteriorate by between one and two teachers per pupil during this five year period. Historically that is quite a significant level of change for so many authorities. Now, some of that deterioration might have been due to keeping option groups going in the sixth form as pupil numbers in that age-group continued to fall but some could well be down to funding pressures across the sector.

In the primary sector, the position is more complex. Schools tend to be smaller and areas with new housing may be gaining pupils, even as other areas are being affected by the fall in the birth rate. Changes in PTRS have generally been in the range of plus one to minus one across most authorities, although during the five year period there are some outliers, notably, the City of Derby, where it is possible that the 2016/17 data point in the DfE database is a mistake. Such mistakes do happen from time to time.

It may also be a coincidence that both North Yorkshire and York unitary authority have recorded significant improvements during the five year period. A number of London boroughs south of the Thames also appear to have done relatively well during this five year period.

The longer that the National Funding Formula is in existence, it will be interesting to see what, if any effect it has on PTRs across the different authorities. Of course, if boundaries continue to be redrawn it will be impossible to tell. Happily, Outer London boroughs have had the same boundaries for more than half a century now.